All meetings shall be conducted using Robert’s Rules of Order. The President shall not participate in the voting at any meeting unless there is a tie or a written ballot.
A: Regular Meetings
There shall be two regular general meetings held by the League: the Summer General Meeting in June and the Winter General Meeting in late November or early December. The dates for these meetings will be determined by the Board of Directors.
Voting rights are as follows:
Each Officer and Coordinator shall have one vote.
Each accredited Full or Travel Only Member Club representative shall have one vote.
Each travel team coach shall have one vote.
Each Full Member Club shall have additional votes based on the number of recreational players registered as follows:
0 – 49 players – 0 votes
50 – 149 players – 1 vote
150 – 249 players – 2 votes
250 – 349 players – 3 votes etc.
Guest and Temporary Member Clubs shall have no voting rights. The Full Member or Travel Only representative may cast all votes for his/her club from all sources not otherwise individually cast, i.e. club vote, travel team votes and recreational votes. These votes may be cast as a block or divided as he/she sees fit. Said representative must be present at the meeting to cast the votes. There will be no proxy voting. A travel team coach in attendance may cast his/her designated vote. In the event that an individual is both an EHYSL Board member and a Club representative, he/she may cast votes in both capacities.
B: Special General Meetings
Special general meetings may be called by the President of the League, or upon request of a majority of the Board of Directors, or by petition of 20 percent of the member clubs. The President, when so directed, shall schedule said meeting within 21 days following receipt of such petitions. Voting rights are the same as for the Regular General Meeting. Individuals eligible to vote, assignment of voting rights to a surrogate, and restrictions on voting are the same as for the Regular General Meetings.
C: Board of Directors Meetings
All Board of Directors Meetings will be held on the first Thursday of the month with a minimum of six (6) per year. All Board of Directors meetings shall be open to all members. Each Officer and Coordinator shall have one vote.
D: Delegate Meetings
Delegate meetings will be held just before the beginning of the Fall and Spring seasons, at times and dates determined by the Board. Delegate meetings shall be open to all members. Each Officer, Coordinator, and accredited Member Club representative shall have only one vote.
General or Delegate Meetings: A quorum shall consist of at least one voting representative from 50% of the clubs currently holding Full or Travel Only Membership and in good standing.
Board of Directors Meetings: A quorum shall consist of at least 50% of the filled board positions. Revised 12/05